Why We Love Google Calendar

Google calendar is a part of Google’s free email service “Gmail”.  At Castlewood, our business could not run without Gmail and Google Calendar.  I can’t image any business that could not improve efficiency by using it.

Let me give you real world examples of how we use Google Calendar around here.

For example, when we build a website for a new client, two weeks afterward we completely back up the entire site from the Internet.  There are logistical reasons for waiting two weeks, but the point is it would be easy to let this part of the operation slip through our fingers.  When a website is up, as part of our procedure process, the designer posts a reminder in Google Calendar for two weeks from that date.  Two weeks later, he or she receives an email reminding them that the website needs to be backed up.  This reminder sits in their email and is not deleted until the process is completed.

If a potential new client wants to set up a meeting to discuss a video or Internet project, the date and time are instantly placed in the calendar.  The day before the meeting, we automatically receive an email.

Calendar events can be set to send an email reminder just minutes to days before the event.  Adding an event takes less than thirty seconds.

It is just as simple to add repeatable events such as our quarterly reports.  These reminders are set once to send us an email a few days before the reports are due, and to do this four times a year.  It also automatically does this forever unless we tell it to stop.

Teresa uses it for quarterly tax reports.  David Uses it for back up and update reminders.  Everyone here uses it to schedule meetings and jobs.  If you are not using Google’s Gmail and Google Calendar you really owe it to yourself to check out this valuable tool.