Do you have an official work email address? Have you ever wished you could reply to emails sent to that address from a personal email account? If so, you’ll love Gmail’s Aliases!
Let’s say someone sends an email to your Sales@YourDomain.com email address. You could stop what you’re doing, look up your password, log into that address, then fire off a reply. Or, you could use an alias in Google connected to your personal TomGettyHrtbrkr1987@gmail.com account, choose to reply as if you were logged into your work account, and be done with it.
Setting up an alias in Gmail is simple, quick, and a great way to save yourself time. If you’re interested, read on for step-by-step instructions on how to set up your own Gmail Alias.
10 Easy Steps to Setting up a Gmail Alias
1. First, go to Gmail (mail.google.com) and log in with your email address and password.
2. In the top right, click the gear icon, and then “Settings”.
3. Click the “Accounts and import” tab.
4. Scroll down to where it says “Send mail as” and click “Add another email address”.
5. Enter the name and the address you want to send from (such as your work name “Betty from Marketing” and “Marketing@BettysMarketing.com”). Also, make sure the “treat as an alias” box is checked.
6. Click “Next Step” and then “Send verification”.
7. Enter the SMTP* name and server port number, as well as the username and password for your work account.
*If you’re a Castlewood client and you don’t know the server port number to use, please call or email us.
8. Click “Add Account.”
9. In order to confirm the address you’ll need to log into your work account, so do that now.
10. Open the confirmation message you got from Gmail and click the link.
Congratulations! You’ve successfully created an alias in Gmail. Now here’s how to use it:
1. When sending or replying to an email, click the “From” line (If you don’t see this, click the space next to the recipient’s email).
2. Select the address you want to send from.
3. Finish your email and send it.
From now on, you’ll be able to choose who the recipients of your emails will think your messages are coming from. Best of all, you can set up multiple aliases, great for business people that tend to wear a lot of hats! Yes, using aliases in Gmail really is that easy!
If this information has helped you out, why not leave us a review on Google, or mention us to a friend?